Burlington Group: Complaints Procedure

Burlington Group: Complaints Procedure

Burlington Group: Complaints Procedure

We realise that a visit from a judicial services officer can be an unusual and sometimes difficult moment for any person or family. We are keen to learn from your experience, and will take all feedback seriously. We know we can always improve what we do.

We take all complaints or any expression of dissatisfaction very seriously. We will investigate in accordance with our procedure set out below and will aim to reach a resolution as speedily as is possible. We do our best to carry out our work fairly and effectively, however we know that there will be times when you feel unhappy about our service.

Our aims

We take all complaints seriously, and investigate them in a fair and consistent manner. As our services affect the public at large, we view individuals we deal with in the process of debt collection and enforcement as our customers. This means that we have customer service obligations, which we strive to uphold.

Should we ever fail to meet your expectations, or should you feel dissatisfied with our conduct in any way, we would welcome your feedback. Our telephone agents are happy to help if you wish to talk through any concerns. They are empowered to deal with concerns, and to find resolutions for you.

If, for any reason, we cannot resolve the matter over the phone, then the case will be passed to our Complaints team to handle.

This process does not apply to the collection of debts formed under the Consumer Credit Act 1974 (amended 2006). The collection of such debts is subject to different regulations, including Financial Conduct Authority protections, and the right of customers to report complaints to the Financial Ombudsman Service. Details of how complaints relating to the collection of such debts can be found on our website.

What to expect when you complain to us

Stage 1 – Complaints resolution

Please provide details of your concerns in writing including:

  • your name, address, contact telephone number and account reference number;
  • full details of your concern or complaint; and
  • copies of any documentation that you feel might be relevant.

Directing your complaint

If your complaint is not specifically for the Burlington Group and for another part of the organisation the best method for contacting them would be to use this form

Please note that your case will be addressed quicker by using the online form, which provides us all the details we need to match your complaint against the relevant case files and initiate our complaints procedure.

Alternatively you can send an email to complaints@marstongroup.co.uk

Complaints specifically for the Burlington Group can be made by email to london@burlingtongroup.co.uk

We will respond to you within 3 working days to acknowledge receipt of the complaint. We aim to respond within 10 working days of receipt with a full response. If there is any reason why we are not in a position to do this, we will contact you to advise when you will receive a response.

We try to resolve complaints in full at this initial stage.

The best people to sort out problems are often those who provide the service, so one of our experienced and competent complaints handlers will thoroughly investigate the issues you have raised. They will, if necessary, speak with you first, and then gather views from other people connected with the matter, to make sure we fully understand the situation. There may be a number of exchanges of correspondence at Stage 1, while we’re gathering information. Once we come to a conclusion, we will fully explain our investigations, findings and decision to you.

Stage 2 – Independent review of complaint

If you are not happy with the outcome of Stage 1, you can ask us to review the matter again.

In this case, you should clearly set out the reasons why you do not agree with the Stage 1 decision, and provide any additional evidence to support your position.

At Stage 2, one of our Complaints & Welfare Managers will investigate both the complaint itself, and how we have dealt with it.

Our Complaints & Welfare Managers are independent of the factual matters that are the subject of the complaint, ensuring that their assessment is objective.

The Complaints & Welfare Manager will aim to respond to you within 10 working days with a final response. If they cannot provide a final response within 10 working days, they will contact you to let you know when to expect their final response. This final response will highlight the remaining options available to you, as described below.

Stage 3 – Final stage appeal process

You have two options if you are not happy with the outcome of Stage 2:

1. Review by independent panel

Our activity is reviewed by an independent Advisory Group. The Advisory Group reviews how we do business, and can recommend changes. Members of the Advisory Group are not employed by Burlington or any of its group companies.

You can refer final responses to complaints to the Advisory Group for their review.

In the case of an appeal in person, a written decision will be produced within 10 working days of the appeal taking place.

In the case of an appeal completed on a written basis only, a written decision will be produced within 20 working days of the complaint being referred.

If you are not satisfied with the outcome of the review by the Advisory Group, you may have the right to report the matter to the Civil Enforcement Association or the High Court Enforcement Officers Association as appropriate (see below) for their consideration.


2. Review by relevant trade association

If you are not satisfied with our response to a complaint that has been through Stages 1 and 2 of the complaints process set out above, you may have the right to escalate this complaint to one of the two enforcement trade associations listed below. A trade association is an organisation made up of members of a particular trade or industry, and we are members of each of the following trade associations:

  • Civil Enforcement Association (“CIVEA”)

Complaints in respect of debt enforcement activities carried out by a Certificated Enforcement Agent acting for a member of CIVEA
Address: CIVEA, PO Box 745, Wakefield, WF1 9RJ

Tel: 0844 893 3922

  • High Court Enforcement Officers Association (“HCEOA”)

Complaints in respect of the activities of a High Court Enforcement Officer in the handling of the enforcement of a High Court Writ
Address: 50 Broadway, London, England, SW1H 0RG
Tel: 0844 893 3922

Want to Complain to the HCEOA